data backup solutions for cpa firms

5 Ways CPA Firms in Miami Benefit from Data Backup Solutions

CPAs are the keepers of all things financial. With that in mind, CPA firms in Miami must establish comprehensive data backup solutions and practice diligence on a daily basis. A CPA needs to be disaster-proof, and a comprehensive backup and Miami disaster recovery plan is essential.

Ways to Protect Yourself, Your Business, and Your Client in Miami

Consider comprehensive data backup solutions that are easy to deploy yet effective and affordable.

  • Identify mobile technology that can be carried if disaster strikes
  • Establish both a physical and virtual meeting place for all employees
  • Transition to an automatic backup system
  • Go virtual with the cloud
  • Establish and enforce privacy, disaster, and security protocols
  • Hire an IT company to complete a needs assessment for your CPA firm

5 Benefits of Using Data Backup Solutions

Older data backup solutions are neither effective nor efficient in today’s modern industry. First, discs don’t survive long in disasters and backup schedules are only as effective as the people who remember to do them. When CPAs employ virtual data backup solutions, they reap the benefits of technology and efficiency in five distinct ways.

1. Eliminates technology troubles

CPAs face a number of challenges and threats: weather, fire, theft, human error, security intrusions, compliance, technology crashes, and a number of other issues. When any of these occur, a CPA can lose everything he/she has that allows the firm to operate. Virtual data backup solutions ensure all data collected is encrypted, backup solutions are supported, and the virtualization process reduces downtime.

2. Increases mobility

CPAs can work remotely with backup solutions. Any data collected by a CPA will be collected, encrypted, and saved for easy retrieval back at the office or anywhere else the user has a secure connection. Mobility also aligns with a CPA’s disaster recovery plan to ensure businesses can pick right back up without downtime or missing information, wherever business needs to happen. Think about it: if a colleague leaves, the computer system goes down, you cannot access the office, or you lose a device, how will you retrieve vital client data?

3. Reduces costs

Implementing a virtual data backup solution cuts costs. Not only will a CPA save money on the backup solution, but mobility and efficiency increase profits, less IT hardware saves money on energy costs, and CPAs won’t have to shell out cash or lose profits because of security breaches and IT repairs.

4. Improves relations between CPAs and their clients

One way to ruin the relationship with current clients and future clients is to tell them you lost their information. Mobility and impenetrable security improves the relationship between CPAs and their clients. CPA accessibility, efficient and thorough delivery of services, resilience from security intrusions and personal information hijacking, and swift response to the client all aid in nurturing the relationship between the CPA and the client.

5. Automation and Redundancy Result Better Data

Virtual data backup solutions are automated and redundant, which means everything is saved, retrieving it is easier, and losing it is virtually impossible. Cloud computing for CPAs also ensures data is “clean.” Virtual backup solutions with the cloud provide CPAs with an environment that organizes the work and ensures all data collected is accurate and in real-time.

Nerds Support knows the challenges CPAs face, and they are equipped with the vital tools and plans for IT success that set successful CPAs apart from the rest.

Data Backup and Disaster Recovery Plan for a rainy day or a disaster

The Importance of a Miami Data Backup and Disaster Recovery Plan

Have you established a data backup and disaster recovery plan for your business yet? If not, remember this, the Miami area has officially entered hurricane season. When hurricane season hits, businesses frequently experience power outages, flooding, electrical fires and other destruction that leads to loss of data and the prevention of the company from operating at all. Hurricane season is technically June 1 through November 30, but occasionally severe storms will occur outside of these dates. While we prepare our homes and families, we must prepare our company’s crucial data. Putting a Business Disaster Recovery (BDR) plan in place can protect your business from an eminent shutdown.

 

What is a Business Disaster Recovery Plan?

A BDR is a solution to backup a company’s data so it can be recovered in case of a serious malfunction like a server going down, or a disaster such as a fire or flood. There are different methods of backup. Some companies use a hosted cloud server, while others backup to an external hard drive, USB drive, Network Attached Storage device mirror to another server and more.

 

Consequences of Not Having a BDR Plan

Without a BDR plan, your company is extremely vulnerable when a disaster strikes. Possible and likely consequences are:

  • Loss of confidential data
  • Cost of downtime, by losing days of work while trying to restore data
  • No way no recover data
  • Loss of clients
  • Loss of reputation

Many companies without a BDR plan never fully recover and the others completely go out of business.

Businesses in Miami and the surrounding Florida areas always have the threat of hurricanes on their minds, and we have seen the devastating destruction they leave behind. Even a tropical storm will significantly leave its mark on land. If you’re not too concerned about weather, there are other possibilities you should remember. Network problems and computer equipment failures can happen to any company. Let’s not forget data breaches by hackers looking to find financial and personal information belonging to clients and employees.

 

How a BDR Plan Protects Your Company’s Data

With a BDR plan, your business is protected against loss of data, equipment failure or theft. An IT Service like Nerds Support will work with your business to customize a solution that involves planning, prevention and protection in the event of a disaster. Our team works to routinely update the BDR plan if your company expands by adding another branch, new equipment is added or more employees are hired. We will ensure that you can access and fully recover all of your stored data. This will eliminate downtime that hinders your company’s ability to continue working and earn money. The BDR plan will work in conjunction with a Business Continuity plan and the virtualization of your network, so that your business will be up and running again in minutes, as if nothing ever happened.

 

Contact us if you have questions about establishing a Business Disaster Recovery plan for your company, large or small. Our friendly and knowledgeable staff will be happy to answer all of your inquiries in a timely fashion!

A man desperate because he lost his information and didnt have a disaster recovery solution

Top Seven Reasons You Need A Disaster Recovery Solution in Miami

When it comes to disaster preparedness, how prepared are you? Over 80% of South Florida companies, large and small, report that they have experienced a financial loss due to a technological crisis. Here are 7 reasons why you having a Miami backup and disaster recovery solution is absolutely necessary.

There are no Guarantees When it Comes to IT Hardware and Software

  1. Customers expectations are high! When systems go down it can be devastating to your reputation. Once your customers are made aware of internal IT issues, their trust will begin to decline and they may not hesitate to give their business elsewhere.
  2. IT hardware starts depreciating the minute you take it out of the box. Even when it’s top of the line, your IT infrastructure is never perfect. Don’t over estimate the quality of your hardware. False security can leave you in a bind when something goes wrong.
  3. Software is fickle and needs constant attention. Even when you stay on top of updates, software is constantly troublesome for business owners. Backup plans give peace of mind when it comes to software hiccups.

Disaster Recovery Protects Your Reputation

  1. When you throw human error in to the mix, it’s no surprise that the majority of companies will report that they have lost valuable data by being ill prepared. One small mistake could cost you dearly and fill you with regret.
  2. Even the best hardware and software available will not keep your documents safe in the event that there is a natural disaster. This is a prime example of why backup and disaster recovery is absolutely necessary. Natural disasters can’t be controlled, but the damage can be minimized.
  3. Viruses can plague an entire office at the drop of a dime. All it takes is one employee clicking a bad link and every computer on the network is effected. These are things that, try as you might, you can’t guarantee immunity against malicious computer infections.
  4. When staff is able to trust in their employer they are more likely to give 100%. On the other hand, when your office experiences continued IT problems morale can plummet. Employees appreciate the security they feel when they know that their employer is prepared for the worst case scenario.

Don’t trick yourself in to thinking that backup is optional. Miami Disaster recovery solutions are the only way to protect your data, your reputation and your livelihood. Having a great Miami IT support company behind you is the best way to combat this

 

 

Computer Support Miami for Business

MIAMI COMPUTER REPAIR & IT SUPPORT ONSITE OR VIRTUAL

Miami, Doral, Miami Lakes, Kendall Fort Lauderdale and surrounding areas.

Nerds Support, Inc. provides dependable computer services and IT support for small to medium size businesses throughout Miami, Doral, Coral Gables, Miami Lakes, Fort Lauderdale, Homestead and all surrounding areas in Florida.

Nerds Support, Inc. has been providing businesses with dependable Computer repair, IT support, Maintenance and Managed services throughout Florida since 2005. We understand that increased efficiency and productivity is key to increasing a businesses’ bottom line. Our tailored Network and Managed Services including Computer, Laptop, iPad, and Mac repair will ensure that your technology runs smoothly and allows you to focus on the issues that really matter, like growing your business.

Let Nerds Support be your source for computer repair, IT Service, and data recovery in Miami, FL and you can:

  • Enhance productivity – without disrupting your businesses’ workflow
  • Get more for your money – with a well-planned technology strategy to move your business forward
  • Focus on your businesses’ core – let your technology concerns and PC repair be our responsibility
  • Protect your network – know that our solid security is protecting your electronic assets
  • Breathe easier – knowing your network and data are completely secure

Nerds Support can propel your business to the next level of success with our IT support, IT Services, Cloud Solutions and computer repair services in Miami, FL. Our services are always designed and implemented with your organization’s success in mind.

With computer repair service and IT support in Miami, FL from us, you can be sure that we will do our best to support you with everything your business requires to run at its highest level. Let our superior team of expert support staff shoulder the burden of dealing with your company’s technology maintenance and care, and start moving forward today!
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Testimonial

“The Team at Nerds Support is very reliable, punctual, reasonable, excellent, highly recommended. Top qualities: Great Results, Expert, High Integrity.”

Nilda, Owner
Carraras-Rubio & Associates