As our world becomes more and more data driven, it is important that we protect our sensitive information. If a business does not take the proper steps to backup their data, they could lose everything to a hacker, natural disaster or even employee error. When your company’s precious information is suddenly gone, you will have to spend tons of money on restoration and there are no guarantees that you’ll get it all back. This will cost your company its customers and possibly lead to a shut down. Don’t let your organization’s reputation become tainted because you weren’t prepared. Consider the following data backup strategies for your business.
USB Drives for Data Backup
Requiring the use of USB drives for your employees is the simplest form of data backup. USB drives are ideal for data backup of documents, media files, application data and the system as a whole. Choose a drive that works by simply plugging in and starting the backup, without the need to install any software, launch a program or configure backup sets. This will make your life easier and it leaves less room for error.
External Hard Drives or Storage Tape
External hard disk drives (HDDs) and storage tape are other ways to backup your data. They are portable and can be easily moved to an off-site location where the information can be hidden from those who want to steal it. When moved off-site they will be safe if your office falls victim to a fire, flood or other catastrophe. The discs can be brought home every night or sent to a safe-deposit box every few days. If your business is small, it is more affordable to use DVDs or Blu-ray discs as opposed to tape drives. Always store the discs in a dark, cool place out of the direct sunlight so that they do not suffer from “bit rot” and they should only be used as short-term backups.
When you use cloud storage, not only is your information stored safely off-site, but it is housed at several storage centers around the world. It is important to choose a cloud service provider that has been doing business for awhile and has a solid reputation for being reliable. Before you entrust your sensitive data to any organization for protective storage, make sure to always scramble the information with robust encryption. The cloud-storage provider should be willing to send your data backups to you via tangible media if it takes too long for a complete download. The cloud is perfect for alleviating significant data loss catastrophes.
These are just a few of the ways your organization can protect its sensitive information. Contact us if you have any questions about data backup for your business. Our friendly and knowledgeable staff will help you decide which strategies are the best for your company.
CPAs are the keepers of all things financial. With that in mind, CPA firms in Miami must establish comprehensive data backup solutions and practice diligence on a daily basis. A CPA needs to be disaster-proof, and a comprehensive backup and Miami disaster recovery plan is essential.
Ways to Protect Yourself, Your Business, and Your Client in Miami
Consider comprehensive data backup solutions that are easy to deploy yet effective and affordable.
- Identify mobile technology that can be carried if disaster strikes
- Establish both a physical and virtual meeting place for all employees
- Transition to an automatic backup system
- Go virtual with the cloud
- Establish and enforce privacy, disaster, and security protocols
- Hire an IT company to complete a needs assessment for your CPA firm
5 Benefits of Using Data Backup Solutions
Older data backup solutions are neither effective nor efficient in today’s modern industry. First, discs don’t survive long in disasters and backup schedules are only as effective as the people who remember to do them. When CPAs employ virtual data backup solutions, they reap the benefits of technology and efficiency in five distinct ways.
1. Eliminates technology troubles
CPAs face a number of challenges and threats: weather, fire, theft, human error, security intrusions, compliance, technology crashes, and a number of other issues. When any of these occur, a CPA can lose everything he/she has that allows the firm to operate. Virtual data backup solutions ensure all data collected is encrypted, backup solutions are supported, and the virtualization process reduces downtime.
2. Increases mobility
CPAs can work remotely with backup solutions. Any data collected by a CPA will be collected, encrypted, and saved for easy retrieval back at the office or anywhere else the user has a secure connection. Mobility also aligns with a CPA’s disaster recovery plan to ensure businesses can pick right back up without downtime or missing information, wherever business needs to happen. Think about it: if a colleague leaves, the computer system goes down, you cannot access the office, or you lose a device, how will you retrieve vital client data?
3. Reduces costs
Implementing a virtual data backup solution cuts costs. Not only will a CPA save money on the backup solution, but mobility and efficiency increase profits, less IT hardware saves money on energy costs, and CPAs won’t have to shell out cash or lose profits because of security breaches and IT repairs.
4. Improves relations between CPAs and their clients
One way to ruin the relationship with current clients and future clients is to tell them you lost their information. Mobility and impenetrable security improves the relationship between CPAs and their clients. CPA accessibility, efficient and thorough delivery of services, resilience from security intrusions and personal information hijacking, and swift response to the client all aid in nurturing the relationship between the CPA and the client.
5. Automation and Redundancy Result Better Data
Virtual data backup solutions are automated and redundant, which means everything is saved, retrieving it is easier, and losing it is virtually impossible. Cloud computing for CPAs also ensures data is “clean.” Virtual backup solutions with the cloud provide CPAs with an environment that organizes the work and ensures all data collected is accurate and in real-time.
Nerds Support knows the challenges CPAs face, and they are equipped with the vital tools and plans for IT success that set successful CPAs apart from the rest.
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