Cut Costs With Infrastructure as a Service (IaaS)

The goal of business is to make a profit. This means that a good business needs to find ways to work efficiently and cut costs without sacrificing quality of products or service. Infrastructure as a Service (IaaS) is increasing in popularity amongst companies because of the amazing benefits it offers, especially how much money it will save your enterprise. If you’re unfamiliar with IaaS, it is a form of cloud computing that provides computer resources, virtualized, over the Internet. Your managed service provider of IaaS handles technical operations remotely, improving operational quality while reducing expenses. Blow we discuss how Infrastructure as a Service can help cut costs for your business.


IaaS Cuts Business Infrastructure Costs

A major benefit to employing IaaS is the lower infrastructure costs. Companies no longer have to be responsible for ensuring uptime, maintaining network and hardware equipment and replacing outdated technology. IaaS saves enterprises from having to purchase more capacity to deal with the abrupt spikes in business.


Pay-As-You-Go Savings With IaaS

There are significant cost savings to businesses with the pay-as-you-go model of IaaS. Since IaaS is a metered service, companies pay for only the amount needed at any given time. With pay-as-you-go, it allows enterprises to avoid hefty fixed monthly or annual fees for features they may not even use. There are no up front charges demanded with IaaS, minimum term commitments or bandwidth utilization fees.


More Time to Focus on Profits With IaaS

The CIO of a company does not want to spend time, energy and money on making technology decisions and hiring staff to handle the technology infrastructure. This is time wasted that can be better spent on making business decisions that grow the company and lead to profits. With an IaaS model, they handle all of the technology tasks so you can focus your time on the business.


Save Money With Scalability and Flexibility of IaaS

A great, money-saving benefit of IaaS is its ability to scale up and down quickly in response to the needs of a company. IaaS providers have the latest and most powerful servers, storage and networking technology to handle the needs for their customers. This instant scalability gives the company extra flexibility to respond to changing environments and opportunities without wasting valuable time trying to reconfigure equipment. Since competition is strong in all sectors, faster marketing is one of the best tools to beat the competitors. Because of the scalability provided by IaaS, companies can get the job done and put the product or service out on the market more rapidly than their business rivals.


If you are interested in employing IaaS for your company, contact us today. We are experts at managing infrastructures to drastically cut costs for businesses of all sizes.


Take Advantage of Infrastructure as a Service (IaaS)

Companies love the benefits and flexibility of the cloud, but one of the most overlooked and understood aspects of the cloud is IaaS, also known as Infrastructure as a Service. IaaS allows business owners and CIOs to utilize infrastructure to evolve and to compete in a modern market.


What is IaaS?

IaaS is one of three facets of cloud computing. The other two are Platform as a Service (PaaS) and Software as a Service (SaaS). IaaS provides users with virtual services over the Internet connection. Okay, what does that mean? IaaS services include maintenance, security planning, and backup services, but it does so on a per-use basis.

IaaS is similar to a pay-for-use phone. Companies pay only for what they need at a given time, which can change daily, weekly or monthly. As a result, whatever is used is charged to the company. IaaS puts companies in a unique position to save money on infrastructure costs while deploying the most sophisticated technologies and resources to grow and secure the business.


Big Benefits of IaaS

Companies benefit from IaaS during all stages of deployment and utilization. The benefits of IaaS include:

  • Flexibility and scalability- Companies can establish a cloud service and create a system that fits their needs initially, as well as providing company’s with the ability to expand over the course of the business as the business grows, or even if it decides to cut back. The best part is that it can be done right away, instead of forcing companies to spend the cash to overhaul systems, software, and work environments. IaaS allows companies to choose services that support the business and provide the best support for customers and their ever-changing needs.
  • Innovative applications and services- Companies have access to the latest technologies and services without having to deplete technology budgets to market, establish or maintain software and services. Companies work with professionals, such as Nerds Support, which empowers companies with the ability to tailor cloud services and infrastructure to meet their specific needs and industry demands.
  • Companies can grow- Companies that utilize IaaS have the unique capacity to outsource specialized services to experts who can take care of the business’s IT and technology needs. This takes the burden of doing so off of company owners and employees. Companies can focus their time and attention on the business to promote growth instead of spending time on hiring and managing IT teams, devoting money to multiple vendors and services, and managing the infrastructure. Growth occurs when business owners focus on the company and when they have access to tailored resources for maximum growth.
  • Affordability- One of the most attractive features of IaaS is affordability, which allows companies to scale their services to meet their needs on their own terms. Companies that embrace IaaS benefit from lower infrastructure costs and freedom from bloated monthly costs that they may or may not use. The pay-as-you-go model allows businesses to pay for only what they need while having the option to buy more services and capacity when necessary. IaaS also allows companies to employ smaller IT staffs without compromising the success and integrity of the system.
Fun at Work

The Importance of Having Fun at Work

Although you should always maintain a certain level of professionalism at work, it doesn’t mean that you should stop having fun altogether. The truth is that having fun while working is actually healthy and rather important, to say the least. It definitely has many strong points that everyone, no matter what position they are, can really benefit from.

Happy Employees

There is a multitude of reasons why having fun at work is beneficial to the employees. Happy employees will work harder and be more productive. They tend to be more creative, make better decisions and get along better with their co-workers. It should effectively reduce conflict among employees. Aside from behaving better, employees generally are absent less and late less, since they actually look forward to coming to work. This will also lead to fewer people quitting and more people staying loyal to their organization for longer periods of time. You will definitely see the morale of the organization improve as a whole.

Happy Customers

When employees are happy, customers are happy. This is true because the happiness of employees will rub off on to the customers. Employees will more than likely treat customers better overall. You will likely see fewer customer complaints as a result, and even better; this will result in more repeat customers.

Additional Benefits

There is a reason why children have recess at school. It gives them a break from learning for a little while, and a chance to recharge their energy and their happiness. This is kind of like what fun in the workplace does. It breaks up boredom, fatigue, conflict, and tension, and it improves communication among everyone. Laughter is proven to heal and reduce tension and the symptoms of stress.

Company Activities

A good way to boost the energy and the happiness in an organization is to plan some company activities once in a while. This is a good way to teach everyone about the importance of teamwork and working together to achieve goals. This will give managers and supervisors a chance to let loose, relax, and show everyone that they are team players as well. It is an important part of creating a positive corporate environment for everyone involved.

Stay Appropriate

It’s important to not lose sight of what is appropriate and what is inappropriate while adapting to your fun work ethic. Make sure to keep all humor in the workplace fitting and proper at all times. You will need to set boundaries and know which lines not to cross with people. Fun in the workplace is meant to lighten the mood while working, and create a place where not everything has to be so serious all the time. It is not meant to offend anyone or make anyone feel uncomfortable.

Data Backup

Data Backup Strategies for Your Business

As our world becomes more and more data driven, it is important that we protect our sensitive information. If a business does not take the proper steps to backup their data, they could lose everything to a hacker, natural disaster or even employee error. When your company’s precious information is suddenly gone, you will have to spend tons of money on restoration and there are no guarantees that you’ll get it all back. This will cost your company its customers and possibly lead to a shut down. Don’t let your organization’s reputation become tainted because you weren’t prepared. Consider the following data backup strategies for your business.


USB Drives for Data Backup

Requiring the use of USB drives for your employees is the simplest form of data backup. USB drives are ideal for data backup of documents, media files, application data and the system as a whole. Choose a drive that works by simply plugging in and starting the backup, without the need to install any software, launch a program or configure backup sets. This will make your life easier and it leaves less room for error.


External Hard Drives or Storage Tape

External hard disk drives (HDDs) and storage tape are other ways to backup your data. They are portable and can be easily moved to an off-site location where the information can be hidden from those who want to steal it. When moved off-site they will be safe if your office falls victim to a fire, flood or other catastrophe. The discs can be brought home every night or sent to a safe-deposit box every few days. If your business is small, it is more affordable to use DVDs or Blu-ray discs as opposed to tape drives. Always store the discs in a dark, cool place out of the direct sunlight so that they do not suffer from “bit rot” and they should only be used as short-term backups.


Cloud Storage Services

When you use cloud storage, not only is your information stored safely off-site, but it is housed at several storage centers around the world. It is important to choose a cloud service provider that has been doing business for awhile and has a solid reputation for being reliable. Before you entrust your sensitive data to any organization for protective storage, make sure to always scramble the information with robust encryption. The cloud-storage provider should be willing to send your data backups to you via tangible media if it takes too long for a complete download. The cloud is perfect for alleviating significant data loss catastrophes.


These are just a few of the ways your organization can protect its sensitive information. Contact us if you have any questions about data backup for your business. Our friendly and knowledgeable staff will help you decide which strategies are the best for your company.

Updated Messenger

LinkedIn’s Updated Messenger Improves Communication

If you’re a professional, the likelihood is that you’re on LinkedIn. With over 100 million users in the U.S. alone, and that number only representing about 30% of the total user pool, it is by far the most popular, some say essential, social media platform for serious workers. Despite its popularity, LinkedIn has suffered some PR issues with its behind-the-times approach to certain functions. Well, that changed a bit this month with the severe (and overdue) renovation of the message service.


The Problem

Up until now, LinkedIn’s “messaging” has been no-frills to put it mildly. When it began, it made sense that messages were synonymous with emails. Hence LinkedIn’s layout of a pretty bland, and not especially user-friendly, email add-on. Attachments were impossible, the form was, well, too formal, and it became one more inbox filled with clutter and in need of sorting and organization.


The Changes

The real change is that LinkedIn has finally gotten with the times and embraced the message-style layout. More and more people function on a daily basis with messages back and forth. Common sites like Facebook and iPhone messenger are now as natural to younger workers as swimming to a fish.

LinkedIn’s layout is now built around who you’re talking to rather than the message itself, giving you a list of conversations grouped by participants and allowing a bit more control over filters. It also makes communication over different devices easier.


Easier Communication

On the note of ease, not enough can be said. The formality of conversation among professionals has been decreasing as we all become more and more used to being constantly connected. The idea is that one person can easily shoot a quick sentence to someone across the country as if they were in the same building. That is, after all, the driving idea behind social media.

In addition, users are now able to attach photos, documents, and other files to individuals or groups involved. The ability to scroll back on a single thread means you can catch up quickly and your “inbox” is organized for you.


Better Communication

As you can guess, millions are breathing a sigh of relief. It’s not just the frustration with the old way that has them pleased, though. It’s also the idea that LinkedIn’s messenger makes communication more natural. With small additions like being able to add GIFs and personal bits of flair, users will be able to communicate more personality than the stark system of old. What’s more, LinkedIn has even gone so far as to suggest that a new teleconferencing function will be available, too, making LinkedIn a valuable place that lives up to its name.

Cyber Criminals

Why Small Businesses are Susceptible to Cyber Criminals

Among the many hardships that small businesses can generally face, one that is particularly detrimental today is the lack of proper cyber security managing. Recent surveys of small businesses revealed that in 2013, 55% of respondents were victims of security breaches with the year. Moreover, 53% of those that were compromised were actually breached more than once in the same year.

A contributing factor to this issue is that because of their size, many small businesses wrongfully assume that they are not likely to ever be targets of an online security breach or data hack. This assumption often leads to more lax security practices, making these businesses susceptible to the attacks of cyber criminals. Fortunately, there are several ways to help prevent being victim to cyber criminals. Below are some common yet avoidable security mistakes for small businesses to be mindful of.

1. Rushing Projects for Fast Turnaround Time

Most businesses big or small will pride themselves on their efficiency, but the pressure to live up to this claim can actually create risks sometimes. The high demand for IT-related projects tends to create particularly high-pressure situations within businesses, and studies have shown that many businesses have subsequently released projects that were not properly equipped with security features yet. With security often being the last aspect included in a project, many smaller businesses are left prone to cyber attacks. This can be prevented if security is simply made a priority at the beginning of a project, rather than at the end when time is running out.

2. Easy-to-Guess Passwords

If your password is easy to remember, then it is also most likely easy to guess. The mentality of “it’s so obvious that no one would ever bother trying it” is an all-too-dangerous false sense of security that ends up occurring when businesses create passwords for their systems. Statistics have shown that one-third of small business security breaches are caused by poor passwords. IT professionals can help protect against this by including two-tier authentication on systems.

3. Pointing Protection in the Wrong Direction

External threats to security are of course a huge concern or small businesses, but many make the mistake of believing that those on the outside are the only threat. Unfortunately, internal threats to security can be just as prominent. Surveys of small businesses have revealed that nearly half of all respondents considered pressure to protect against internal security threats to be even greater. There is often a family mentality coupled with a great deal of trust within small businesses, which, while understandable, also complicates this issue. Businesses can work against this by educating staff threats that are both intended and unintentional.

data backup solutions

5 Ways CPAs Benefit from Data Backup Solutions

CPAs are the keepers of all things financial. With that in mind, CPAs must establish comprehensive data backup solutions and practice diligence on a daily basis. A CPA needs to be disaster-proof, and a comprehensive backup and disaster recovery plan is essential.

Ways to Protect Yourself, Your Business, and Your Client

Consider comprehensive data backup solutions that are easy to deploy yet effective and affordable.

  • Identify mobile technology that can be carried if disaster strikes
  • Establish both a physical and virtual meeting place for all employees
  • Transition to an automatic backup system
  • Go virtual with the cloud
  • Establish and enforce privacy, disaster, and security protocols
  • Hire an IT company to complete a needs assessment for your CPA firm

5 Benefits of Using Data Backup Solutions

Older data backup solutions are neither effective nor efficient in today’s modern industry. First, discs don’t survive long in disasters and backup schedules are only as effective as the people who remember to do them. When CPAs employ virtual data backup solutions, they reap the benefits of technology and efficiency in five distinct ways.

1. Eliminates technology troubles

CPAs face a number of challenges and threats: weather, fire, theft, human error, security intrusions, compliance, technology crashes, and a number of other issues. When any of these occur, a CPA can lose everything he/she has that allows the firm to operate. Virtual data backup solutions ensure all data collected is encrypted, backup solutions are supported, and the virtualization process reduces downtime.

2. Increases mobility

CPAs can work remotely with backup solutions. Any data collected by a CPA will be collected, encrypted, and saved for easy retrieval back at the office or anywhere else the user has a secure connection. Mobility also aligns with a CPA’s disaster recovery plan to ensure businesses can pick right back up without downtime or missing information, wherever business needs to happen. Think about it: if a colleague leaves, the computer system goes down, you cannot access the office, or you lose a device, how will you retrieve vital client data?

3. Reduces costs

Implementing a virtual data backup solution cuts costs. Not only will a CPA save money on the backup solution, but mobility and efficiency increase profits, less IT hardware saves money on energy costs, and CPAs won’t have to shell out cash or lose profits because of security breaches and IT repairs.

4. Improves relations between CPAs and their clients

One way to ruin the relationship with current clients and future clients is to tell them you lost their information. Mobility and impenetrable security improves the relationship between CPAs and their clients. CPA accessibility, efficient and thorough delivery of services, resilience from security intrusions and personal information hijacking, and swift response to the client all aid in nurturing the relationship between the CPA and the client.

5. Automation and Redundancy Result Better Data

Virtual data backup solutions are automated and redundant, which means everything is saved, retrieving it is easier, and losing it is virtually impossible. Cloud computing for CPAs also ensures data is “clean.” Virtual backup solutions with the cloud provide CPAs with an environment that organizes the work and ensures all data collected is accurate and in real-time.

Nerds Support knows the challenges CPAs face, and they are equipped with the vital tools and plans for IT success that set successful CPAs apart from the rest.

Technology for CPAs

Nerds Support is a proud sponsor of the FICPA 30th Annual Accounting Show

Here at Nerds Support we have made serving our clients’ needs our number one priority, but doing so requires us to invest a lot of time and effort into understanding our clients’ needs.

That’s why we are proud to announce ourselves as a sponsor of the FICPA 30th Annual Accounting Show in Florida and will be in booths 108 and 110. Doing so allows us to continue to engage CPAs and other professionals within this industry to demonstrate just how serious we are about it.

We have been delivering IT Managed Services and cloud solutions in South Florida for over 10 years now. Our specialties include hosting Accounting Programs, Microsoft & 3rd party applications. We deliver simplified user experience with a single user interface via a Webtop Portal and security of our OS33 Platform that is entrusted by Fidelity to also deliver applications to their independent advisors.



Exhibit Hall – Open to the public
Outstanding vendors
Exciting prize giveaways
Easy access to email at the FICPA Internet Café

The 30th Annual Accounting Show Vendor Showcase puts you close to the resources that advance your business. Learn the latest tools, technologies and services available for the industry; discover solutions that increase your productivity and ROI; and cool off with refreshments in the lounge – you won’t want to miss our prize giveaways!


The Vendor Showcase highlights companies from a broad spectrum of important areas, including:

  • Accounting Software
    • Financial Services
    • Office Supplies and Services
    • Outsourcing Services
    • Payroll Providers
    • Professional Employer Organizations
    • Publications
    • State Agencies
    • And much more
Hollywood Technology Security

How Hollywood Manages Technology Security

As we’ve seen in the past year, not even Hollywood is immune to online security breaches. We saw it on a personal level, with stars like Jennifer Lawrence, Kate Upton and Kris Jenner having their clouds hacked into and nude photos being revealed. This was shocking, yet not totally surprising. However, when it happened on a corporate level and Sony Pictures had their system breached, it was alarming. After strong criticisms about not protecting their staff and clients’ privacy, Sony and all of Hollywood realized it better get its act together and implement new measures to secure their confidential data. Here we discuss the issues and some ways that Hollywood technology security is changing and improving.

What Went Wrong With Sony’s Online Security?

At one time, not so long ago, it was simple for Hollywood executives to keep their secrets secure. All one had to do was confiscate a crew member’s computer or cellphone that was issued by the company. Now, employees in Tinsel Town have their own personal smartphones and devices that receive company emails and contain apps with data stored on cloud computers. If your crew isn’t willing to follow the rules, it is difficult for the executives to manage what information is shared. This is why experts believe North Korean hackers were able to expose personal emails and details about Sony last year. Hollywood studios quickly realized they needed to improve how they guard their most sensitive files.

How Hollywood Manages Technology Security Today

Most of Hollywood has turned to the help of managed services for technology security. These companies are able to wrap files individually with passwords, encryption and monitoring systems that keep track of who is accessing and doing what with sensitive files. The service that Sony is using gives the creators of the files the ability to manage who can edit, share, view, scan and print a file and for how long they are able to do these tasks. If hackers swipe the file from someone’s computer, the only thing they can view is a group of encrypted characters. Many Hollywood studios have removed their movie editing software completely off the Internet so hackers have no chance of getting to it.

Updating Old Systems in Hollywood 

Hollywood studios have always had some paranoia about their scripts being stolen. The old way of protecting the scripts was to etch them with watermarks, and print them on colored or mirrored paper so they could not be photocopied. (In some cases, these practices are still used.) At times, plot endings are completely left out and the most precious scripts are locked in briefcases. Unfortunately now watermarks can be lifted and color copiers can duplicate any color script.

In the vain of old-time tricks, the new security companies are developing invisible watermarking to be added to files. There is even a feature that mimics how it looks to hold a bright flashlight over a script in the dark. This feature makes it hard for anyone looking over your shoulder to read the documents, and it will thwart hackers who try to get screen shots of the document or the web browser. While it will take some getting used to, Hollywood is working to embrace these new technology security tactics to protect their most sensitive materials.

Data Backup and Disaster Recovery Plan

The Importance of a Data Backup and Disaster Recovery Plan for Businesses

Have you established a data backup and disaster recovery plan for your business yet? If not, remember this, the Miami area has officially entered hurricane season. When hurricane season hits, businesses frequently experience power outages, flooding, electrical fires and other destruction that leads to loss of data and the prevention of the company from operating at all. Hurricane season is technically June 1 through November 30, but occasionally severe storms will occur outside of these dates. While we prepare our homes and families, we must prepare our company’s crucial data. Putting a Business Disaster Recovery (BDR) plan in place can protect your business from an eminent shutdown.


What is a Business Disaster Recovery Plan?

A BDR is a solution to backup a company’s data so it can be recovered in case of a serious malfunction like a server going down, or a disaster such as a fire or flood. There are different methods of backup. Some companies use a hosted cloud server, while others backup to an external hard drive, USB drive, Network Attached Storage device mirror to another server and more.


Consequences of Not Having a BDR Plan

Without a BDR plan, your company is extremely vulnerable when a disaster strikes. Possible and likely consequences are:

  • Loss of confidential data
  • Cost of downtime, by losing days of work while trying to restore data
  • No way no recover data
  • Loss of clients
  • Loss of reputation

Many companies without a BDR plan never fully recover and the others completely go out of business.

Businesses in Miami and the surrounding Florida areas always have the threat of hurricanes on their minds, and we have seen the devastating destruction they leave behind. Even a tropical storm will significantly leave its mark on land. If you’re not too concerned about weather, there are other possibilities you should remember. Network problems and computer equipment failures can happen to any company. Let’s not forget data breaches by hackers looking to find financial and personal information belonging to clients and employees.


How a BDR Plan Protects Your Company’s Data

With a BDR plan, your business is protected against loss of data, equipment failure or theft. An IT Service like Nerds Support will work with your business to customize a solution that involves planning, prevention and protection in the event of a disaster. Our team works to routinely update the BDR plan if your company expands by adding another branch, new equipment is added or more employees are hired. We will ensure that you can access and fully recover all of your stored data. This will eliminate downtime that hinders your company’s ability to continue working and earn money. The BDR plan will work in conjunction with a Business Continuity plan and the virtualization of your network, so that your business will be up and running again in minutes, as if nothing ever happened.


Contact us if you have questions about establishing a Business Disaster Recovery plan for your company, large or small. Our friendly and knowledgeable staff will be happy to answer all of your inquiries in a timely fashion!