CPAs are the keepers of all things financial. With that in mind, CPAs must establish comprehensive data backup solutions and practice diligence on a daily basis. A CPA needs to be disaster-proof, and a comprehensive backup and disaster recovery plan is essential.
Ways to Protect Yourself, Your Business, and Your Client
Consider comprehensive data backup solutions that are easy to deploy yet effective and affordable.
- Identify mobile technology that can be carried if disaster strikes
- Establish both a physical and virtual meeting place for all employees
- Transition to an automatic backup system
- Go virtual with the cloud
- Establish and enforce privacy, disaster, and security protocols
- Hire an IT company to complete a needs assessment for your CPA firm
5 Benefits of Using Data Backup Solutions
Older data backup solutions are neither effective nor efficient in today’s modern industry. First, discs don’t survive long in disasters and backup schedules are only as effective as the people who remember to do them. When CPAs employ virtual data backup solutions, they reap the benefits of technology and efficiency in five distinct ways.
1. Eliminates technology troubles
CPAs face a number of challenges and threats: weather, fire, theft, human error, security intrusions, compliance, technology crashes, and a number of other issues. When any of these occur, a CPA can lose everything he/she has that allows the firm to operate. Virtual data backup solutions ensure all data collected is encrypted, backup solutions are supported, and the virtualization process reduces downtime.
2. Increases mobility
CPAs can work remotely with backup solutions. Any data collected by a CPA will be collected, encrypted, and saved for easy retrieval back at the office or anywhere else the user has a secure connection. Mobility also aligns with a CPA’s disaster recovery plan to ensure businesses can pick right back up without downtime or missing information, wherever business needs to happen. Think about it: if a colleague leaves, the computer system goes down, you cannot access the office, or you lose a device, how will you retrieve vital client data?
3. Reduces costs
Implementing a virtual data backup solution cuts costs. Not only will a CPA save money on the backup solution, but mobility and efficiency increase profits, less IT hardware saves money on energy costs, and CPAs won’t have to shell out cash or lose profits because of security breaches and IT repairs.
4. Improves relations between CPAs and their clients
One way to ruin the relationship with current clients and future clients is to tell them you lost their information. Mobility and impenetrable security improves the relationship between CPAs and their clients. CPA accessibility, efficient and thorough delivery of services, resilience from security intrusions and personal information hijacking, and swift response to the client all aid in nurturing the relationship between the CPA and the client.
5. Automation and Redundancy Result Better Data
Virtual data backup solutions are automated and redundant, which means everything is saved, retrieving it is easier, and losing it is virtually impossible. Cloud computing for CPAs also ensures data is “clean.” Virtual backup solutions with the cloud provide CPAs with an environment that organizes the work and ensures all data collected is accurate and in real-time.
Nerds Support knows the challenges CPAs face, and they are equipped with the vital tools and plans for IT success that set successful CPAs apart from the rest.