7 IT Solutions To Reduce the Risk Of Malware Infections
Friday, June 26 2020 The University of California at San Francisco School of Medicine paid over $1 million to regain access to data after hackers encrypted it with malware.
Situations like this happen all the time. Unfortunately, businesses and institutions across the world have failed to properly prepare for cyberattacks. In many cases it’s a matter of outdated infrastructure and insufficient funding. In other cases, it’s neglect or improper training.
Because of the fact that if your system is infected, you likely won’t be getting your files back unless you pay the ransom, you likely don’t want this to infect your work systems. One of the ways to limit the possibility of this is to educate your employees on how to minimize the chances their systems will be infected. Here are seven practical IT solutions to reduce the risk of malware infections.
1) Watch out For Vulnerabilities
Cyber attackers are using all kinds of technology to exploit networks and systems. One piece of malicious tech they use are exploit kits. Exploit kit, also exploit packs, are programs used to deliver malware to a vulnerable network.
What do I mean by vulnerable? A vulnerability in software is a mistake, or error, in the code. The hacker manipulates the user into visiting a malicious website and if any errors exist in the code of the system, the exploit can be implemented.
Furthermore, exploit kits function in the background making it difficult to determine when you’re experiencing an attack.
Update your operating system, browsers, and plugins. If there’s an update to your computer waiting on queue, don’t let it linger. Additionally, updates to operating systems, browsers, and plugins are often released to patch any security vulnerabilities discovered.
You can protect yourself from these types of attacks by avoiding links and remembering to update your software. Many of us have the nasty habit of putting off systems updates. The little icon in the corner that reminds us of a new update is often seen as a bother. However, consider the alternative.
These systems updates fix any security vulnerabilities the developers and programmers uncover. There is actually a type of vulnerability called a Zero-Day vulnerability and it happens when hackers exploit undiscovered or unintended vulnerabilities. The malware is actually called zero-day exploits.
This applies to mobile phones as well. Software updates on your phone are meant to strengthen the software and patch any flaws the programmers missed when releasing the software. Software is constantly improving because code is constantly improving.
This explanation in many ways oversimplifies the process but it works for our purposes.
2) Remove Software and Files From your Systems You aren’t using
We’ve all heard of spring cleaning. We look through all the things we have and toss out what we don’t use. If we let things accumulate they create clutter and can create big problems. Well, the same thing applies to software on your devices.
You have to periodically look through all the software on your devices and determine which ones are outdated and which ones are worth keeping. For example, Microsoft no longer releases software updates for Windows 7 and Windows XP. Furthermore, using these applications without support or patch updates puts you in a position to get hacked.
How old are the applications you use? When did you last update them?
Do your homework and find out or someone else will.
3) Be aware of Social Engineering
Cybercriminals spread malware into your systems through social engineering tactics like phishing. There are older, less commons ways too that are worth going over. In some cases, a hacker will place an unlabeled USB in a public place or an office. The idea is that an unsuspecting victim will pick it up, consider it harmless and claim it as their own. This is also a form of social engineering because it still manipulates users into executing a certain action.
There are anti phishing tools you can use like Retruster that protect against fraudulent emails, phishing and ransomware. There are also many plug ins available for free that help users identify malicious links by creating a “safe to click” marker on them.
4) Inspect your Inbox Like Your business depended on it: Because it does.
Understand that the biggest vulnerability your business has walks on two feet. It doesn’t matter how many tools, tips and software updates you have if you fall for a social engineering scam. And it doesn’t just happen to small companies either.
Facebook and Google put together were victim to a payment scam of over $100 million. Between 2013 and 2015 a Lithuanian hacker managed to send each company fake invoices while pretending to be an Asian manufacturer they were in business with.
This is an example of Vishing, a.k.a. voice phishing. Leading to the next point:
5) Always Verify credentials with Cold Callers
Vishing is a bit more difficult to pull off on companies. However, when done correctly it can generate a huge amount of profit for the scammer like I mentioned with Facebook and Google.
Depending on the company you might get a call from someone pretending to be Microsoft. In other cases it’ll be a vendor or a bank checking in. It’s difficult to say in what form these scams will come because the scammers tailor them specifically for a business.
In the case of Facebook and Google, for example, the scammers had to know they two companies were working with that specific vendor.
For your company it will be different according to your specific circumstances. If it isn’t believable then the victim won’t fall for it.
6) Make sure You have a Secure Connection
Whether you’re working in the office or remotely, you need to ensure your connection is secure. If you’re working from home, perhaps you’ll need a VPN to protect your Wi-Fi connection. Additionally, when you’re browsing on the web make sure the website is secure.
7) Use strong passwords with Multi-layer authentication
A large percentage of people reuse the same passwords for the personal and professional logins. It’s time to change that habit. Companies like Google and Apple created password generators that create strong, complex passwords. However, don’t leave it up to google.
If your business doesn’t use multi-layer authentication for access to important documents, files or websites, you’re living in the past. Nerds Support uses multi factor password authentication to ensure whoever is logging in can only do so if they are the right person.
Our systems require a mobile phone confirmation, email confirmation and password confirmation in order to provide access to our systems. That way, if a device gets stolen or a hacker gains access to a password, neither will be enough to access files alone.
Malware attacks are growing. Now that businesses are moving towards remote work, protecting against these types of attacks are more important than ever. Cyber security is not just about the technologies that protect your important data. It’s also about what you are doing to protect your business. It is the first and the last line of defense.