The coronavirus has impacted nearly everyone in the country. Now, accountants might find themselves wondering how to create a secure work environment for themselves and their clients.
The needs of your clients are changing and so is the industry. Furthermore, new regulations created as a consequence of the coronavirus are affecting business practices.
With that in mind, here are a few changes the CPA’s will experience in the coming years.
All businesses including CPA firms are looking to get employees back to work. These are some guidelines that might help your firm organize itself as the country begins to open up again.
- EEOC sub regulatory guidance is a mouthful, but it is also important when considering how to navigate your firm’s re-opening process. According to EEOC guidance, employers are permitted to test for the presence of the COVID-19 virus before allowing employees to enter the place of work.
- Employers must ensure the right infection controls regarding testing and be cautious of false positives and false negatives. Keep in mind that even the most accurate test only detects the virus if it’s currently present in the body. It does not guarantee the employee will not get the virus later.
- Temperature checks are permissible under EEOC guidelines. However, who should administer the checks and how to administer them are not clear.
- Employees testing positive for COVID-19 should be isolated from others and the workplace. Employers are encouraged to follow CDC and OSHA guidelines, which include closing off areas used by the sick employee, cleaning and disinfecting the environment, and informing other employees of any possible exposure to the virus in the office.
- Results from a COVID-19 test or temperature check fall under ADA confidentiality provisions. These tests are considered confidential information that should be kept in a secure location away from other employee information.
We covered employees, but what about changes in the industry itself? The COVID-19 crisis has accelerated certain trends and shifted others. Let’s review what some of those are.
A Shift in Duties For CPA’s
Small-business clients need help accessing relief programs in the CARES Act and the Paycheck Protection Program specifically. This means firms need to quickly transition from consulting to advisors as they help businesses get through the lockdown. Financing reviews, a lot of cash flow forecasting and evaluating relief packages will be more important through tax season and the next few months.
Experts agree that remote work for CPA’s is going to become the new normal. With companies like Twitter, Facebook and more making remote work permanent.
Although remote work was projected by to increase gradually, the lockdown sped up the process. Firms were forced to quickly adopt remote enabling technologies like Video conferencing apps and the cloud.
Speaking of the cloud, the move to remote operations has been difficult for firms who complain that apps like Zoom are not working well with their Citrix environment. That’s mainly because these firms have only partially moved over to the cloud.
Cloud accounting is an inevitability now that we know a pandemic can force us to work beyond the office at any moment.
A firm that was not prepared likely did not have the time to migrate to the cloud all of their applications and infrastructure over. So as things begin to pick up speed they’ll do so.
Moving to the cloud is not as easy as choosing to do so. There are steps to cloud migration. Moreover, the quality of the cloud service depends on the quality of the provider. Firms must familiarize themselves with the different types of cloud services: public, private and hybrid clouds.
By choosing a large public cloud like Amazon Web Services, you could be sacrificing personalized care. Choose a cloud that lacks the proper regulatory standards and it might hurt your firm more than it helps.
The chief concern for all CPA’s should be to assist clients, help save businesses and keep jobs. CPA’s are the financial experts both individuals and main street businesses need right now. Having the right tools in place is going to be essential.
Accountants may have the technology to work remotely but not all of them have everything they require to work efficiently. Although being in the office doesn’t compare with being at home, adjusting is a matter of making the right choices.
Additionally, accountants can’t meet face-to-face with clients so they’ll resort to remote advising as a way to adjust. However, just like remote work, remote advising is going to outlast the lockdown it seems.
Accountants and clients will adjust to working from the comfort of their homes without having to bare long commutes or wait in an office.
Remote advising will redefine what it means to be an accountant like tax application services are doing now. Firms will realize that remote advising is not just a way of working through a pandemic but perhaps a more efficient way of doing business for both them and their clients.
Although the long-term consequences of the lockdown are still unknown, accountants need to see themselves as advisors businesses need to survive. Firms of all sizes are going to called on by their clients to help them though the economic downturns created by the lockdown.
CPA’s, unlike other professions, are facing an opportunity for growth. Accounting firms should position themselves as the first responders during a financial crisis. Employers, businesses and average citizens are looking for help. They want to apply for loan programs, government assistance, and financial relief programs. All of these examples require knowledgeable of tax, accounting and payroll.