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CPA Firms Data Cloud Protection

How CPA Firms Benefit from Miami Data Protection

All CPA firms have sensitive data that should they fall into the hands of cyber attackers, would be a disaster for their business. It could be anything from important personal files and client data, to product information and financial transactions. For that reason, data protection should be a serious consideration for any company. Proper data protection with managed services should guard your firm’s data while making it available to employees who need it. Moreover, it should ensure the data remains confidential, especially due to the possible security threat of remote workers operating on non-compliant company devices.

Data is currently the lifeblood of a business. That is why Facebook and Google became the tech giants they are today. The amount of data they have over their users is so valuable, industries depended on them to drive business, develop relationships and predict behaviors.

Imagine if that data were stolen and used for nefarious purposes. Imagine if it were sold on the black market or bought by a third party. You don’t have to be Facebook or Google to appreciate the severity of a situation like this. If your industry fails to protect both client and employee data, this could destroy your business.

Customers have a minimum expectation that your firm or business will keep that data safe. Data governance builds trust and trust builds a business. There are practices that everyone needs to follow to protect important data from breach.

Now more than ever, you find data hacks and attackers everywhere online. 53 percent of companies experienced a cyber-attack in the last year. This was up from 38 percent the previous year. This is why finding the right services that offer data protection in Miami is a good idea. Ransomware and hackers in particular are hitting accounting, the financial services industry and even educational companies all over the world.

Data protection keeps hackers from taking advantage of human errors

Whether you like it or not, human errors can appear from time to time in just about any business. And yes, they can lead to lots of downtime. Hackers will wait for such an error to appear and they will immediately gain access to your business information. If you don’t store your information adequately, hackers will just attack your business, and that can lead to a huge set of problems in the long term.

Training

This is such a huge issue that government regulations are now in place that make data governance a requirement. An important component of safety measures is security awareness training. Employees need to understand the importance of data security and procedures.

Online Safety

Our online activities reveal aspects of our daily life. What we search, where we enter our names, home address, and phone numbers. Facts about our education, our shopping habits, all of these things are recorded on the internet.

The amount of information that can be found on the internet is staggering. People expose their private lives online on a regular basis and that means these details can be exploited to gain access to employee information at work.

Data protection keeps hackers from taking advantage of human errors.  There are three main human errors that cyber attackers leverage to gain sensitive data:

Error 1: Phishing

Phishing and pretexting account for 93 percent of social related breaches, and email attacks are the most common.
The biggest mistake companies make is to neglect cyber until an attack or breach occurs. What every financial organization, accounting firm, and any business with sensitive data needs to do is create a security focused culture. Taking the time to address important warnings and issues in brief meetings or short five minute videos can give your business a huge advantage over cyber criminals.

Error 2: Poor passwords

81 percent of company data breaches are due to weak passwords. That’s because people recycle the same passwords across their various online accounts. Not only do people use the same passwords, but they continue to use those passwords as long as possible until it they’re told to change it by an IT department or affected by a cyber-attack. Businesses need to take an active role in helping their staff develop password good password hygiene. The reason many people use reuse these passwords are fear of forgetting. In fact, it was the number one reason for reuse. 61 percent of users admitted this in a poll by Lastpass.

There are password manager software applications that collect data and store it in encrypted databases. Nerds Support uses password expiration tools that instructs users to change their password every 30 days.

Error 3: Unauthorized access to devices

Although  industries  have become more mobile through smartphone technology, tablets and laptops, companies still issue devices to their employees. Over half of working adults allow friends and family to access employer-issued devices at home. Furthermore, it’s possible for employees to download malware that could gain access to important data and applications.
Implementing security controls on devices like two factor authentication and password protection is necessary in this case to avoid these risks. Also, introducing a thorough and comprehensive information security plan that addresses such concerns will lead to a more cyber secure culture within the workplace.

This is especially important for accounting firms due to the sensitive nature of their data. Financial firms are also vulnerable to these types of human error and critically impact the business. Nerd Support’s cloud accounting technology mitigates these risks by implementing rigid compliance centered practices.

Data protection Safeguards Against Breaches

Daily data backups, storing your data in an undisclosed location and taking the security measures mentioned above can go a long way. Data protection needs to be a top priority for all industries, because not only will you lose data, you’ll lose trust and eventually clients.

 

CPA Firms Data Protection Statistics

 

Daily data backups, storing your data in an undisclosed location and taking the security measures mentioned above can go a long way. Data protection needs to be a top priority for all industries, because not only will you lose data, you’ll lose trust and eventually clients.

Data Protection saves you money

The average total cost of a data breach is 3.92 million US dollars, according to extensive study by the Ponemon Institute. The average size of that data breach is 25, 575 records. In other words, 25,575 records are stolen on average whenever there is a data breach. Having strong protections is not a luxury, it’s a necessary investment. Most companies don’t realize this until a breach has taken place. The true financial impact is immeasurable when you consider future losses due loss of trust, credibility as well as the fines and fees.

Data protection keeps your company in compliance with the law

All businesses must safeguard their data. In Florida it’s important to remain compliant with the Florida information protection act of 2014. It’s a lot easier to avoid any potential lawsuits this way too. And, the most important thing, this way you can create powerful business relationships with each client.

By following compliance standards many of the vulnerabilities associated with human error are eliminated entirely. So you need to find IT solutions that take compliance not only into consideration but make compliance the basis for those solutions.

For accounting, it’s GAAP compliance standards that should be met. In the case of financial services, using FINRA approved cloud storage services is key.

What Happens When Data Protection is Underestimated?

There were huge data breaches in government run facilities in the past year. Ecuador was victim to a data breach that compromised the information of up to 20 million people. This included adults and children, dead and alive. To give you a sense of scale, Ecuador has a population of 16 million people. These attacks are only getting worse as hackers expose long neglected security weaknesses.

If you want to make sure that your company data is safe, contact Nerds Support for more information. Our dedicated data protection services team can give you a free consultation to discuss your industry and compliance needs.

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Miami Cloud Solutions Assessment For Business Owners

Get Your Free Report Today

Before Migrating Your IT to the Cloud, Be Sure to Read These Five Important Facts First!

With so many cloud computing solutions out there, how do you know which one is right for your business, and when the right time to make the switch is? This absolutely free report will give you the insight and information you need to make the right decision about migrating your business technology to the cloud, so you don’t end up spending time and money on a solution that’s not right for your unique needs.

Find out the answers to these common questions and more:

  • What exactly is cloud computing, and how can it save my business money over my current server-based network?
  • What are my choices when it comes to cloud computing, and which solution is right for me?
  • How much money can I expect to save by switching to the cloud?
  • What are the most important questions I should ask my computer technician before getting started?
  • What are the critical facts I should know about data hosting and the security of sensitive information?
  • What’s in the fine print when it comes to migrating my technology to the cloud?

Testimonial

testimonial“Working with Nerds Support and Scott has been fantastic! With their proactive approach to IT we rarely have network or PC problems. Any little problem is fixed immediately and this keeps productivity high. Any organization, no matter how many work stations, will benefit greatly from Nerds Support services.”

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How Cloud Solutions Can Help Grow Your Startup in 2019

Startups might begin small, but when successful, they evolve. And in this century, it’s necessary to scale technology as business operations and processes get more complex, staff grows and clients demand more.

But choosing the right tech solution for your business at such an early stage can be a challenge as you can’t tell the future and there’s no way to know with certainty the many ways your company will change over time.
Ideally, you’ll want a technology platform that grows with you and adapts to your business’ needs as it expands and transforms. And your worst fear as an entrepreneur might be that you’ll need to spend thousands of dollars in tech that can give you an edge over the competition.

Still, in 2019 you won’t need the budget of a big corporation to take your business to the next level. You just need the right tools to build your empire’s foundation. And in this day and age, all of these tools can be found in the cloud.

Here’s how cloud computing services can help propel your business to newer and higher levels.

Working Remotely from Anywhere

Cloud computing is an all-encompassing, powerful solution that provides flexibility to its users and increased productivity for businesses. Most companies have migrated some or all of their in-house technology to a cloud environment and have reduced operational costs, gotten a better return on their IT investment and can now work from anywhere in the world.

Cloud computing makes collaboration among employees not only possible, but efficient. It’s estimated that over 3.7 million employees work from home at least half of the time. This means working from home is fast becoming a common practice. For a start-up, saving money on the overhead costs is a critical financial benefit. Working from the cloud provides the necessary cloud infrastructure for startups to support a flexible, collaborative and productive work space that is independent of a physical location.

But with that ability, comes the need of having to be extra careful when we access our company’s virtual workplace or web platforms. A cloud-managed wireless access point allows you to keep track of what your employees do while using the cloud-based workplace. You can see what apps they use, the documents they work on, among other things that will allow you to be a more effective manager.

Monitoring your employees’ use of company software and platforms is important for security reasons, as it’s possible one of them connects via a compromised single access point and enable hackers to see confidential data.

Minimal IT Infrastructure Upkeep

Simplifying doesn’t mean the same as downsizing. With the cloud, scalability and growth come faster because you don’t need to maintain your own servers and can opt for managed services that will make your life easier.

This means that all of your critical business applications and servers will be hosted in an offsite data center, your infrastructure will be monitored by expert IT technicians, and you can return your focus to managing your business instead of wasting time worrying about maintaining your IT infrastructure.

Better Security and Compliance

If your business uses email to communicate or is based on the web, you are at risk for online threats. From viruses and malware, to spam and phishing attacks, to Man in the Middle and DDoS attacks, there’s a plethora of things hackers can do that can do serious damage to your company.

Top 5 Biggest Company Data Breaches

And while you think you’re safe using unprotected systems and networks, your email system or business website are probably not as secure as you think. Managed IT services in the cloud can reduce your risks for online threats and ensure data compliance.

Talking about compliance, if you are a government or healthcare industry contractor, you’ll find that you’ll be required to implement stricter compliance measures to safeguard sensitive data. Working with cloud solutions will reassure your clients (whether in the private or public sector) that you take the security of their data (and their business) seriously.

Your Business Online 24/7

It goes without saying that, when the applications and data that support your business are in the cloud, you will be able to access whatever you need to keep things running from anywhere, and at any time. You’ll also enjoy 24/7 IT support and services for an affordable monthly fee. You don’t need a full, in-house IT department to run your small business like a big corporation.

Business Continuity Planning

Whether it’s human error or a major natural disaster, all businesses are vulnerable to downtime, data loss and even worse, cyber attacks. The one thing you can do to protect your business from critical situations is to have a business data backup and recovery plan in place. Not all data backup and recovery plans are created equal though. So, working with disaster recovery experts is the safe bet.

Less Costly Business Solutions

Services such as VoIP phone systems, productivity applications, team collaboration software, remote desktop access, virtual work machines, website hosting, business automation, and cyber security come at a fraction of the price when it’s all managed from the cloud. Also, cloud solutions are highly customizable, which is exactly what businesses need when they’re starting up.

This is why for most entrepreneurs cloud solutions represent infinite possibilities and unlimited business growth. Startup founders know the value of sticking to the philosophy of doing more with less, as it’s how most of them thrive in a dog-eat-dog world where big, Goliath-like businesses and corporations have an unfair advantage over the Davids of the world.

Cloud Startups Focus on Clients

The cloud provides for a more client focused interface that helps startups operate professionally and in a strategic manor, which could take years using internal IT. The cloud by design provides business with a system that is easy to use.

For any startup, the initial focus should be on your business and product. If you have a novel and unique idea that you intent to capitalize on, occupying valuable time on IT infrastructure and maintenance should not be the priority.

Competitive Edge

Over 60 percent of all businesses fail within 5 years due to several factors. Two key reasons are both rigidity and poor internet presence. Once a company initiates a business plan and gains clients it must sustain those clients and keep them loyal to the service or business itself. Gaining a customer base is different from keeping one.

Succeeding as a startup requires constant monitoring of the market, novel adjustments to your business plan if needed and being on top of new trends within your industry. All of these require unrelenting concentration that is often lacking.

Startups and business owners are exposed to a constant flurry of problems created by the daily responsibilities involved in the upkeep of their business. IT related issues are a laborious, time-consuming hindrance that wears down any emerging startup before it has the opportunity to grow to its full potential. A cloud service provider would relieve the growing business of the stresses associated with developing an internal IT infrastructure, leaving you to focus on what your business needs most.

And if it isn’t done by you, it’s being done by someone else. Emerging industries and start-ups are relying on cloud based services to increase their competitive edge. Major industries from banking to streaming services are adopted one version of the cloud or another.

In order to grow companies across the globe are catching up to the technological boom that has grown since the early years the internet. In order keep a competitive edge over other companies in your field, the cloud has to become a part of any startup’s business model.

If you’re still not sure what type of solutions your startup needs to get off the ground, contact the Cloud Computing engineers at Nerds Support for a free consultation. During this consultation we will check your infrastructure and do an IT assessment.